Administrative Assistant – Dzokden Kalapa

• Regularly review course registration data and compare it against actual fee payments received, identifying any discrepancies and flagging them for follow-up.
• Systematically cross-reference bank and PayPal statements with internal transaction spreadsheets to ensure all incoming and outgoing funds are accurately recorded.
• Verify that an appropriate invoice or supporting documentation exists for every bank transaction recorded in our systems (e.g., Google Drive, internal database
• Help organize and maintain digital financial records, ensuring they are easily accessible and properly filed (e.g., within Google Drive).
• Contribute to the preparation of basic financial summaries or reports as requested by the Treasurer.
• Proactively identify and report any discrepancies, errors, or missing information in financial records to the Treasurer and Office Manager for resolution.
• Offer suggestions for improving bookkeeping processes and efficiency, if applicable.

Skills & Qualifications:
Previous experience in bookkeeping, accounting, or a related financial role is highly preferred. (Even basic experience or relevant coursework is valuable.)
Proficiency with spreadsheet software (e.g., Google Sheets, Microsoft Excel) is essential.
Familiarity with online payment platforms (e.g., PayPal) and basic online banking navigation.
Experience with non-profit accounting software (e.g., QuickBooks Online) or willingness to learn.
Exceptional accuracy and a meticulous approach to numbers and data entry are critical.
Ability to handle sensitive financial information with discretion and maintain confidentiality.
Ability to work independently and collaborate with other staff members and volunteers to fully support the project.
Good organizational and time management skills; diligence.
Flexibility and patience to adapt to changing requirements.
Openness to learn new technical skills and procedures; willingness to follow given standards, guidelines.
Ability to use Dzokden’s productivity tools (e.g., Google Workspace, Drive, Docs (text editing/formatting functions) and Slack.

Why this Role is Important:

This role directly supports Rinpoché’s vision to transform the magnificent Dzokden Kalapa into a true Tibetan Buddhist retreat center. Your work helps Dzokden Kalapa to continue to inspire transformative experiences that cultivate deep inner realization through a strong compassionate and devoted heart. The virtue generated through your Dharma service is dedicated to the accumulation of merit which is essential for the path to enlightenment. You have the opportunity to practice the path through a mundane, samsaric role and see how it is possible to transform ordinary work into extraordinary opportunities. This will help you learn to walk the real tantric path.